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Region 4 Education Service Center·Texas

Travel Management

Closes 2/19/2026$5M – $15MRequest for Proposal
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Description

The Region 4 Education Service Center (ESC) is seeking a provider for Travel Management, Travel Expense Management, and Related Services. The selected provider will deliver products and services under the terms of this agreement. The scope of work includes travel management services, travel expense management, and other related services. The provider must have the depth, breadth, and quality of resources necessary to complete all phases of the contract. Key aspects of the job include: • Pre-travel approval system • Travel reservations and itineraries • Transportation and lodging • Meetings, events, conferences, and conventions • Duty of care/risk management • Customer support • Travel expense management services • Related services such as air charters, VIP services, and group travel planning The contract will be for a period of one year, with the option to renew. The provider must be able to accommodate a nationwide demand for services and respond to the needs of participating public agencies.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Adam Tabor(Director of Procurement, Finance and Operations Services)

[email protected]

(713)-462-7708

Key dates

Opened
12/10/2025
Questions due
12/19/2025
Pre-bid meeting
12/17/2025
Closes
2/19/2026
Projected award
4/28/2026
Duration
365 days

Last updated

Details

Type
Request for Proposal
Industry
Education
NAICS
561510
Solicitation №
26-03 Addendum 2

Budget estimate

$5,000,000 – $15,000,000

The estimated annual volume of Travel Management, Travel Expense Management, and Related services purchased under the Master Agreement is approximately $20 million. This projection is based on the current annual volumes among Region 4 ESC, other participating public agencies, and volume growth into other public agencies through a coordinated marketing approach between the contractor and OMNIA Partners. The budget amount will depend on the contractor's ability to provide high-quality services, manage travel expenses, and ensure customer satisfaction. The contractor will need to provide competitive pricing, efficient travel management solutions, and excellent customer support to secure a significant share of the estimated $20 million annual volume. Assuming a moderate level of competition and a reasonable market share, a possible budget range for the contractor could be between $5 million to $15 million per year, depending on the contractor's performance and the actual demand for travel management services.

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