Occupational/Employee Health Electronic Health Records and Management Information Systems

The Department of Homeland Security (DHS) Office of Health Security (OHS) is conducting market research to inform the acquisition strategy and technical requirements for a commercial, configurable Occupational/Employee Health Electronic Health Record/Management Information System (Occ Health EHR/MIS). The system should support the health and readiness of DHS civilian personnel, particularly law enforcement and other safety-sensitive roles, across the full employment lifecycle. Key features include: • Serving as the authoritative occupational health record and repository for DHS civilian personnel • Supporting direct care clinics and Components that review exams performed by external providers • Combining encounter-based clinical documentation with robust medical surveillance, longitudinal case management, and exposure-informed decision support • Operating securely across a multi-Component, high-risk, and geographically dispersed workforce The RFI seeks information on current commercial capabilities and deployment approaches for such a system, as well as feedback on the draft requirements and objectives. Some of the key features and functionalities that the system should have include: • Configurable encounter types and templates • Support for pre-employment medical exam workflows and integration with applicant tracking or Component HR systems • Ability to document work-related injuries, illnesses, and exposures, and link them to jobs, locations, exposure programs, and Similar Exposure Groups (SEGS) • Generation of OSHA 300/300A/301 forms and required reports • Support for federal drug and alcohol testing programs and associated Medical Review Officer (MRO) workflows • Management of immunizations and health surveillance programs • Medical readiness dashboards and analytics • Structured occupational and exposure data capture and use • Standards-based interoperability and integration with other systems