Description
The Kentucky Historical Society is seeking a vendor to produce a July 4th celebration in Frankfort, Kentucky, as part of the America 250 KY commemoration. The event will include entertainment, Kentucky history-related programming, food and beverage, family activities, and a professionally managed fireworks display. The vendor will be responsible for planning, coordinating, and executing the event, including managing infrastructure, logistics, and safety. The event is expected to draw 20,000 attendees and will be held on July 4, 2026. The vendor will need to provide a comprehensive project timeline and budget, facilitate planning meetings with state, county, and city departments and stakeholders, and secure permits, licenses, and insurance.
Some key responsibilities of the vendor include:
• Project/Event Management: Develop a comprehensive project timeline and budget, facilitate planning meetings, and provide regular progress reports.
• Site Plan & Operations: Identify and confirm event locations, prepare site maps, and manage infrastructure.
• Public Safety & Risk Management: Coordinate with police, fire, EMS, and emergency management teams, and develop security and emergency action plans.
• Entertainment & Programming: Book and manage headlining performances, local bands, and family activities.
• Fireworks or Aerial Show: Select and manage licensed pyrotechnic vendors and obtain necessary approvals.
• Vendor Management: Manage booth placement and operations for community groups and ensure vendor compliance with health permits and insurance.
• Sustainability: Implement waste reduction and recycling plans, and encourage public transit.
• Post-Event Services: Conduct cleanup and site restoration, reconcile budgets, and prepare an after-action report.