Description
The Department of Veterans Affairs, Phoenix VA Health Care System, is seeking a contractor to provide off-site storage and associated records management services for non-patient administrative paper records. The contractor will be required to perform services such as records pickup and transportation, offsite storage and maintenance, records management and disposition, and access and retrieval. The contractor must ensure that all government data is stored within the 50 United States, the District of Columbia, or U.S. territories, and implement security controls to protect against unauthorized access, modification, or deletion.
Some key aspects of the job include:
• Coordinating with the Phoenix VA Records Officer to schedule record pickup from designated locations within the Phoenix VA facility.
• Transporting records in secure, climate-controlled vehicles designed to protect against damage, loss, or unauthorized access.
• Securing storage in a facility that meets or exceeds National Archives and Records Administration (NARA) standards for Federal records storage.
• Maintaining complete physical and intellectual control of all records, including accurate identification, organization, and association with applicable records schedules and disposition instructions.
• Providing environmentally controlled storage, including appropriate temperature and humidity levels, to ensure long-term preservation of paper records.