Description
The Alabama Public Library Service seeks a qualified HVAC contractor to provide comprehensive preventive‑maintenance and on‑call repair services for its library facilities across the state. The three‑year contract (renewable annually after the initial term) requires quarterly maintenance visits, bi‑annual coil cleaning and belt replacement, and a rapid response to service calls (reply within 2 hours, on‑site within 24 hours). Invoices are submitted quarterly for preventive work and in‑arrears for repairs. The vendor must employ a licensed HVAC mechanic and meet stringent response‑time standards.
• Preventive maintenance of air‑condition, heating, and exhaust fan systems (quarterly checks, filter changes, coil cleaning twice per year, belt replacement twice per year).
• Reactive service calls with 2‑hour reply and 24‑hour on‑site response; labor billed hourly, parts with markup.
• Contract term: 3 years (10/01/2026 – 09/30/2029) with option for annual renewal; total contract ceiling limited to $25,000 per Quick‑Quote regulations.