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  5. ›RFI 26-018 Utility Management Software Solution

The University of Texas Medical Branch·Texas

RFI 26-018 Utility Management Software Solution

Closes 2/13/2026$500k – $3MRequest for Information
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Description

UTMB is seeking a hosted, cloud‑based utility management software platform to serve as a single system of record across its multiple campuses and facilities. The solution must capture and process utility bills, ingest high‑frequency interval data, manage meters and sub‑meters, allocate costs and generate charge‑backs, calculate Scope 1 and Scope 2 carbon emissions, and integrate with UTMB’s accounts payable and general ledger systems. The agency also expects full implementation services, ongoing hosting, maintenance, support, and training for staff. • Supports eight utility commodities (electricity, natural gas, water/sewer, chilled water, heating hot water, steam, recycling, municipal solid waste). • Provides automated bill capture, interval data analytics, meter hierarchy management, cost allocation/charge‑back, and sustainability reporting. • Requires SaaS hosting, role‑based security, API integration with financial systems, and comprehensive implementation, support, and training services.

Attached files

Contact

Amy Holthaus(Sr. Acquisition Specialist)

[email protected]

(409) 266-3898

Key dates

Opened
2/4/2026
Questions due
2/4/2026
Closes
2/13/2026

Last updated

Details

Type
Request for Information
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
RFI 26-018

Budget estimate

$500,000 – $3,000,000

No budget is disclosed. For a multi‑campus university‑hospital implementing an enterprise SaaS utility‑management platform (including licensing, data migration, integration, training, and multi‑year support), a typical contract could range from a few hundred thousand dollars to several million dollars. Assuming a 3‑year term with annual licensing plus services, an estimate of $0.5 M to $3 M total seems reasonable. Factors influencing the range include the number of meters, data volume, integration complexity with financial systems, and the scope of training/support services.

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