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NYS Rochester-Genesee Reg. Transportation Authority·New York

HVAC Services

Closes 12/5/2025$1M – $2.5MRequest for ProposalLogin required
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Description

Rochester Genesee Regional Transportation Authority (RGRTA) is seeking a licensed, experienced HVAC vendor to provide full service for design, maintenance, inspection, repair, and strategic management of HVAC systems across all RGRTA-owned facilities. The goal is to ensure safe, efficient, and uninterrupted system operation. Funding for the services being sought under this procurement may include Federal, New York State and RGRTA. Consult the Event for any Supplier Diversity related goals. Any firm appearing on the Comptroller General’s List of Ineligible Contractors is not eligible to participate in this Event. RGRTA is a tax-exempt Public Authority. To view and respond to this Event, Vendors will need to register with the Supplier Portal. The portal, a registration guide, and a guide explaining how to view and respond to events can be found at: https://supplierportal.myrts.com/. The files will be available to view at 8 AM on October 17, 2025. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Emcor Betlem Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 30.00%

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Sarah Chappell(Manager of Procurement)

[email protected]

(585) 654-0718

Key dates

Opened
10/17/2025
Closes
12/5/2025
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Transportation and Public Transit
NAICS
238220
Solicitation №
Event 417

Budget estimate

$1,000,000 – $2,500,000

To estimate the budget for this opportunity, we can consider the contract term of five years and the fact that the RGRTA has multiple facilities. Assuming an average annual cost of $200,000 to $500,000 for HVAC services, the total budget for the five-year contract could be in the range of $1,000,000 to $2,500,000. This is a rough estimate and may vary depending on the actual scope of work and the vendor's pricing. Factors that may influence the likely payment range include the number and size of the facilities, the complexity of the HVAC systems, and the level of service required.

AI estimate from the solicitation

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