Fleet Management System (Software Solution)

The Brookhaven Science Associates, LLC (BSA) is seeking a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600-700 vehicles and equipment assets. The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration. The system must include capabilities such as centralized asset lifecycle management, work order management, electronic driver vehicle inspection reports, native mobile application, real-time reporting and analytics, and integration with telematics and fuel management systems. • Centralized asset lifecycle management for vehicles and equipment • Work order management and preventive maintenance scheduling • Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability • Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation • Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization • Integration with telematics (GPS-based systems) and fuel management systems • Cloud-based architecture with role-based access and real-time data availability