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Tennessee Technological University·Tennessee

RFQ - HVAC Cleaning Services

Closes 4/14/2026$30k – $60kRequest for Quotation
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Description

The Tennessee Technological University Crossville Research Center seeks a qualified contractor to perform comprehensive HVAC duct and air‑handler cleaning on a three‑story office building. The work includes isolating and blocking registers, cleaning each register and interior of each air‑handler, removing debris from the building interior, post‑cleaning inspection, and documentation with before/after photos or video. All labor, materials, travel, lodging, tools, overhead, and equipment must be included in a single lump‑sum price. • Isolate building area, block registers, clean registers and air‑handler interiors. • Remove all debris from floors, cabinets, walls, desks, and related areas. • Conduct a 48‑hour post‑cleaning inspection and provide photographic/video documentation. • Provide a single “Total Cost” lump‑sum; no line‑item pricing required; include travel, meals, lodging, tools, overhead, and equipment. • Contractor must supply a minimum crew of two technicians plus a supervisor, be OSHA‑compliant, use a negative‑pressure whip system, hold proper licensing/insurance, and coordinate work within normal business hours (7 am–4 pm, Mon‑Fri).

Attached files

Contact

Tina Girdley(RFQ Coordinator)

[email protected]

(931) 372-6350

Key dates

Opened
3/20/2026
Pre-bid meeting
4/9/2026
Closes
4/14/2026

Last updated

Details

Type
Request for Quotation
Industry
Custodial and Facilities Services
NAICS
238220

Budget estimate

$30,000 – $60,000

The contract is a one‑time cleaning service for three air‑handlers and the associated ductwork in a 60,000 sf building. Typical HVAC‑duct‑cleaning rates range from $3–$5 per linear foot of duct plus labor, travel, and equipment. Assuming roughly 5,000 ft of duct, the material cost could be $15,000–$25,000. Adding crew labor, travel, disposal, and overhead brings the total to an estimated $30,000–$60,000. The exact price will depend on actual duct length, site access, and travel distance from the contractor’s base.

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