Request for Proposal for Event Equipment Rentals

The University of Arizona is seeking qualified vendors to provide short‑term rentals of a broad range of event‑related equipment and related labor on an as‑needed basis. The contract will be for an initial two‑year term with up to three one‑year renewal options and optional month‑to‑month extensions. Vendors must submit detailed technical responses, price sheets, and required certifications through the GEP/Quantum portal. Evaluation will weight cost (40 %) and qualifications, quality, and client‑relationship management (each 20 %). • Equipment categories include tents, furniture, staging, generators, portable restrooms, audiovisual gear, and related labor (delivery, setup, teardown). • No budget ceiling is disclosed; pricing is competitive and will be a primary award factor. • The solicitation period runs from mid‑June to late July 2026, with a final submission deadline of July 24 2026.