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  5. ›Employee Luncheon

Montgomery County, Alabama·Alabama

Employee Luncheon

Closes 11/12/2025$12k – $15kRequest for Quotation
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Description

The County is seeking a qualified catering provider to deliver a buffet‑style lunch for approximately 700 employees at a local church, plus over 200 take‑out meals for staff unable to attend. The contractor must handle food preparation, setup of two staffed serving lines, site management during the event, packaging of take‑out meals, and post‑event cleanup, all while meeting health‑safety standards and staying within a $15,000 budget cap. Vendors must demonstrate recent experience with large‑scale events, provide health inspection reports, possess appropriate licensing, certification, and $500k liability insurance. • Buffet catering for ~700 guests and ~200 take‑out meals • Full service: food prep, staffing, setup, site management, cleanup • Must meet health‑inspection scores (≥ 95 on two of the last three reports) and carry $500k general liability insurance • Budget ceiling of $15,000; experience with events of 400+ guests required

Attached files

Contact

Tammy Nix(Procurement Officer)

[email protected]

(334) 832-1204

Key dates

Opened
10/31/2025
Closes
11/12/2025
Duration
1 day

Last updated

Details

Type
Request for Quotation
Industry
Food and Beverage Services
NAICS
722320
Solicitation №
MCC-2025-001

Budget estimate

$12,000 – $15,000

The solicitation caps total costs at $15,000, which is the maximum payable amount. Considering typical catering profit margins (≈20‑30 % of revenue) and the need to cover food, labor, equipment, and insurance, the realistic earnings for the contractor are likely between $12,000 and $15,000. The lower end assumes higher food costs or tighter margins, while the upper end reflects efficient sourcing and minimal ancillary expenses.

AI estimate from the solicitation

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