Description
The Hawaii Public Utilities Commission (PUC) is seeking a qualified Audio‑Visual (AV) contractor to provide all equipment, labor, technical support, and internet connectivity required to conduct approximately ten hybrid or in‑person public meetings across Maui County (six on Maui, two on Lānaʻi, two on Molokai). The contract is a firm‑fixed‑price, indefinite‑quantity agreement for an initial one‑year term with an optional one‑year extension. Pricing must be submitted in fixed‑price blocks (4‑hour and 8‑hour recording only, 4‑hour and 8‑hour hybrid support) and will cover all labor, equipment, travel, setup, breakdown, and incidentals. The contractor must also recommend suitable meeting venues (capacity up to 50) throughout the islands and provide updated venue lists annually. No additional charges beyond the fixed blocks are permitted.
• Contract type: Firm‑fixed‑price, indefinite‑quantity (small purchase)
• Scope: AV equipment provision, on‑site technicians, high‑speed internet/Wi‑Fi, recording, livestreaming, venue recommendations
• Estimated usage: 10 meetings (6 Maui, 2 Lānaʻi, 2 Molokai)
• Fixed‑price service blocks: 4‑hr/8‑hr recording only, 4‑hr/8‑hr hybrid support
• Contract term: 1 year (optional 1‑year extension)
• Submission deadline: 09/18/2026 4:30 PM HST via Aloha eBuys
• Questions due: 09/09/2026 12:00 PM
• Contact: Jodi Endo Chai, Procurement Officer ([email protected], (808) 586‑2020)