RFI AADA 2026*0017 Archival Collections Management System

The Colorado State Archives is seeking information about archival collection management systems that can meet their program's needs. The system should be a cloud-hosted, web-based platform that can manage archival assets, process and search up to 8 million records, and have a robust public-facing portal for searching and retrieving records. The system should also meet Colorado's accessibility standards and have features such as data editing and cleanup, bulk editing tools, and a capability to control access and security at the record and field level. • The system should be able to manage large datasets and return search results quickly and accurately. • The system should have a robust public-facing portal that allows the public to search for records and determine whether CSA has records they can request access to. • The system should meet Colorado's accessibility standards and have features such as data editing and cleanup, bulk editing tools, and a capability to control access and security at the record and field level. • The system should have a capability to accommodate hierarchical records and have options for existing report templates and user-defined reports. • The system should have a method of backing up data and tools for proactively searching for system vulnerabilities and providing real-time analysis of events.