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Florida City of Sarasota·Florida

Ticketing Management System

Closes 12/17/2025$750k – $1.9MRequest for ProposalLogin required
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Description

The City of Sarasota is seeking a Ticketing Management System for the Van Wezel Performing Arts Hall. The system should be robust, capable of selling, returning, and exchanging tickets, and provide all data management and reporting as needed to run a Performing Arts Hall. The system must be secure, with access and privileges easily defined for different users, and meet all vendor IT requirements. The contract will be for a duration of 3 years, with two optional 1-year renewals. The City expects to sell around 100,000 to 125,000 tickets per year, with approximately 90 performances on sale at any time. • The system must be capable of integrating data into data software for marketing purposes • The system must have unlimited historical retention • The system must meet all vendor IT requirements • The system must be secure with access and privileges easily defined for different users • The system must be capable of selling, returning, and exchanging tickets with a seamless checkout

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Helen Reed(Purchasing contact)

[email protected]

(941) 263-6443

Key dates

Opened
11/13/2025
Questions due
12/9/2025
Closes
12/17/2025
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
26-11HR

Budget estimate

$750,000 – $1,875,000

Based on the information provided, it is difficult to estimate the exact budget for this opportunity. However, considering the scope of the project, which includes the design and implementation of a Ticketing Management System for a performing arts hall, the budget could be substantial. The system is expected to handle around 100,000 to 125,000 tickets per year, and the contract duration is 3 years with optional renewals. Assuming an average ticket price of $50, the total revenue generated per year would be around $5 million to $6.25 million. The vendor's budget would likely be a percentage of this revenue, potentially in the range of 5% to 10%. This would put the estimated budget at around $250,000 to $625,000 per year, or $750,000 to $1.875 million over the 3-year contract period.

AI estimate from the solicitation

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