Server and UPS Equipment Procurement

The document is a Request for Proposal (RFP) from the City of Hopkinsville, Kentucky, for the procurement of server and UPS equipment for the Technology & Public Information Department. Here's a summary of the key points: **Bid Details** * Bid number: 2025-10700-003 * Bid opening: November 13, 2025, at 2 p.m. local time * Location: Conference Room 214, 715 S. Virginia Street, Hopkinsville, KY 42240 **Bid Requirements** * Bids must be submitted on the attached Bid Form, signed, and in a sealed envelope marked "SEALED BID-CITY OF HOPKINSVILLE TECHNOLOGY & PUBLIC INFORMATION SERVER AND UPS EQUIPMENT PROCUREMENT" * Bids must be received by the bid opening time and date * Bidders must purchase a City of Hopkinsville vendor's license prior to the official award of the bid **Evaluation Criteria** * Bids will be judged on the basis of best buy to the City of Hopkinsville Information Technology Department and compliance with the General Conditions and conformance with the specifications * The Technology & Public Information Director reserves the right to award contracts or place orders to a single source or divide awards and orders **Delivery and Payment** * Items must be delivered F.O.B. destination, with delivery costs and charges included in the bid * Bidders must guarantee delivery of supplies in accordance with delivery schedules requested by the Technology & Public Information Director * The City reserves the right to charge the successful bidder for each day the supplies or services are not delivered in accordance with the delivery schedule **Other Provisions** * The City reserves the right to reject any and all bids or parts of bids * The City may waive minor differences in specifications if they do not violate the specifications' intent or materially affect the operation of the items being purchased * Disputes will be resolved by the Technology & Public Information Director, whose decision will be final and binding on all parties.