NARA Compliant Record Storage and File Indexing Services

The Department of Veterans Affairs is seeking a contractor to provide NARA compliant record storage and file indexing services for the Corporal Michael J. Crescenz VA Medical Center in Philadelphia, Pennsylvania. The contractor will be responsible for storing approximately 5,979 cubic feet of records and films, providing transportation to pick up records from four locations, and completing a full inventory and indexing of all records within 240 days. The contractor must also provide secure storage space, records management services, and document handling in compliance with National Archives and Records Administration (NARA) standards. • The contractor must have the ability to store and manage sensitive files and records, including patient health information and other confidential data. • The contractor must provide a secure web-based interface for record retrieval and delivery, and must meet or exceed VA's minimum requirements for firewall and web services security controls. • The contractor must comply with all applicable records management laws and regulations, including the Federal Records Act and the Privacy Act of 1974. • The contractor must provide qualified personnel to perform inventory, prepare records for transfer, and destroy records in accordance with VA policies and procedures. • The contractor must attend a kick-off meeting within 5 business days after contract award and must provide monthly invoices and reports as required.