Rental services for Track & Treat Event

The City of Pittsburgh’s Office of Management & Budget, on behalf of the Department of Parks & Recreation, is seeking a qualified vendor to provide rental equipment for the “Track & Treat” community event. The contract is a one‑time purchase not to exceed $30,000 and covers delivery, set‑up, and removal of tents, chairs, and tables at the Bud Harris Cycling Track. The event occurs on Saturday, October 24, 2026, with set‑up beginning Wednesday, October 21, 2026 and strike on Monday, October 26, 2026. Bids must be submitted electronically by September 30, 2026, 3:00 pm. Vendors must comply with detailed invoicing, insurance, and delivery requirements and cannot submit lump‑sum invoices. • Rental of 40 standard wood folding chairs, 50 banquet tables (8’ × 30”), and various white pole tents (15 × 10’ × 10’, 2 × 20’ × 20’, 1 × 20’ × 30’) with concrete installation. • Delivery to and set‑up at Bud Harris Cycling Track (Washington Blvd., adjacent to Zone 5 Police Station). • All shipping, handling, and delivery costs must be included in the quoted price; payment terms are Net 45. • Vendor must provide required forms (registration, W‑9) and adhere to City’s standard terms, insurance, and compliance policies.