Event Speaker Support & Content Management

The New York State (NYS) Office of General Services (OGS), on behalf of the Digital and Media Services Center (DMSC) is seeking to provide a qualified Contractor who specializes in technical and logistical support for presenters to ensure a smooth and confident delivery of their content while speaking on stage at various locations throughout NYS. OGS – Media Services is looking for Contractors who can provide a team of trained professionals, including but not limited to, a Presentation Operator(s), Teleprompter Operator(s), and a Speaker Ready Room Technician(s) along with all equipment necessary to perform the duties required. The Contractor will provide a team of experienced, trained professionals to collect, format, and load all speaker presentations onto dedicated presentation computers and prompter computers. Such services shall include, but are not limited to, ensuring all fonts, media, and animations are functioning correctly, providing and operating a teleprompter system, the ability to manage and scroll presenter scripts in real time while following the pace and flow of the speaker, supplying and managing a speaker cueing system, and setting up, equipping, and staffing a dedicated “Speaker Hold Room”. The professional team required will vary by event and will be determined during the event planning process. A Presentation Operator, Teleprompter Operator, and a Speaker Ready Room Technician should be provided by the Contractor when necessary. One person may fill multiple roles, however prior approval by DMSC would be required and will be discussed during the event planning process. All equipment provided to perform services under the contract must be of professional quality and in proper working order for the duration of each event. Bid Due Date: December 3, 2025 at 2:00pm The solicitation documents can be found at: https://ogs.ny.gov/procurement/bid-opportunities Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Not provided