RFP #25NEA0085 Enterprise-wide Cloud-based Document Management Software

The State University of New York at Buffalo is seeking proposals from qualified vendors to provide an Enterprise-wide Cloud-based Document Management Software. The selected vendor will be responsible for providing, implementing, and supporting the software. The solution must be cloud-native, provide evidence of geographic redundancy, employ AI or other technologies, and support document retention policies based on metadata. The vendor must also demonstrate experience in the higher education market and provide references from other universities. Key features of the software include manual and automated document capture, search capabilities, customizable workflows, and document access. The contract is expected to start on October 1, 2026, and the project duration is approximately 12 months. • The software must be accessible and comply with applicable federal and state laws. • The vendor must provide a library of pre-built forms for common higher education use cases. • The system must support multi-factor authentication and SSO. • The system must employ a role-based user security and access model. • The system must provide REST-based API access for integration.