Description
The Department of State Hospitals (DSH) in Napa, California is seeking a vendor to provide comprehensive off‑site records storage and retention services for its medical and administrative records. The contractor must operate a secure, HIPAA‑compliant storage facility within 50 mi of the DSH‑Napa campus, offer 24 × 7 availability, and support a full suite of services including container registration, ongoing storage, retrieval, pick‑up/delivery, and permanent removal. The contract will run for three years beginning November 1 2026, with a maximum value not to exceed a ceiling amount that will be set at award. Preference will be given to California‑certified small businesses and DVBE participants.
• Provide secure, fire‑protected, surveilled off‑site storage for up to 7,000+ record boxes (various sizes).
• Deliver 24/7 pick‑up, delivery, retrieval, and emergency services, with an online inventory‑tracking database.
• Meet stringent HIPAA, NFPA, disaster‑plan, background‑check, and insurance requirements; maintain a fully vetted staff.