Copier Rental Program

The County of Sacramento issued a Request for Proposal (RFP) for a copier rental program. The contract was awarded to five vendors: Toshiba Business Solutions, JJR Enterprises Inc., KBA Docusys, Sharp Electronics, and Inland Business Systems. The contract is for an initial one-year term with two one-year renewal options. The vendors will provide copier rental services to the County. The contract includes technical requirements, monthly base rental rates, installation, relocation, and removal fees, and other fees. The evaluation criteria included technical requirements, appendix P, appendix S, appendix I, monthly base rental rate/cost per copy, installation, relocation, and removal fees, and reference. The contract is worth an estimated $1.5 million to $2.5 million per year, based on the number of copiers and the monthly base rental rates. • The contract includes technical requirements for the copiers, such as multifunctional capabilities and color printing. • The vendors will provide installation, relocation, and removal services for the copiers. • The contract includes a risk assessment component to evaluate the vendors' ability to provide the services. • The County intends to establish only enough contracts to provide an adequate amount of copiers throughout the County.