Audio Visual (AV) Technology Services

This solicitation calls for a single‑award contract to provide comprehensive audio‑video production services for Austin Community College’s General Assembly event expected to host up to 3,000 attendees at the Travis County Expo Center. The contractor must supply all AV equipment—including concert‑grade speakers, mixers, wireless microphones, projection screens, high‑lumens projectors, LED lighting, rigging, staging, and live‑streaming capability—plus on‑site staffing for load‑in, event operation, and load‑out, as well as pre‑production coordination and compliance with city, state, and federal regulations. The award will go to a vendor that can demonstrate experience with colleges or government entities, meet SLBE participation requirements (≥ 30 % local small‑business involvement), and offer the best value based on a weighted evaluation of cost, quality, and staff qualifications. • Full AV production (audio, video, lighting, staging, live‑stream) for a one‑day, 3,000‑person event. • Required equipment includes concert‑quality speakers, 32‑channel mixers, multiple wireless‑mic systems, 16:9 projection screens, 20,000‑lm projectors, LED trusses, and supporting infrastructure. • Vendor must submit detailed staffing plans, insurance certificates, SLBE participation plan, and a cost worksheet; award expected 21 Oct 2024 with work to begin 28 Oct 2024.