Document Scanning, Digitization, OCR, Indexing, and Secure Shredding Services

Alcorn State University issued an RFP for comprehensive document management services, requiring high‑resolution scanning, OCR conversion, indexing compatible with the university’s Banner system, secure on‑site shredding, and full compliance with FERPA, HIPAA, and Mississippi state statutes. Ten sealed proposals were evaluated on experience, technical capability, security measures, integration plans, timeline, and cost. Business Systems & Consultants, Inc. earned the highest score (92/100) and was recommended for award, offering both off‑site and hybrid service options with competitive unit‑price pricing and detailed security protocols. • Scope includes scanning ≈ 500,000 pages of HR and student‑employment records, OCR, indexing, and secure shredding. • Mandatory compliance with FERPA, state procurement law, E‑Verify, and background‑check requirements. • Evaluation weighted cost (35 %) most heavily, with BSC’s off‑site option priced at roughly $62K. • Awarded through a full and open competition; no set‑aside or renewal provisions disclosed.