RFQ #1356 Group Travel Services

This procurement concerns the provision of ongoing, comprehensive group travel services for the Fine Arts Department of Williamson County Schools. The district sought qualified travel agencies capable of handling transportation logistics, itinerary planning, safety protocols, and staff training for group leaders. After evaluating qualification statements, the district awarded the contract to three vendors—Bob Rogers Travel, Music Travel Consultants, and Main Street Travel—to deliver these services. • Scope includes transportation coordination for school‑based fine‑arts trips, including concerts, competitions, and tours. • Vendors must provide professional‑development training for staff designated as group leaders, with training conducted in the United States unless the superintendent grants written approval for overseas sessions. • The award follows an open competition RFQ process, with the qualification deadline on 28 Oct 2025 and award announced on 4 Nov 2025.