HVAC Maintenance & Repair Service Contract (Expires 6/30/2029) with 1 Option Year

The City of Providence, Rhode Island is requesting proposals for an HVAC Maintenance & Repair Service Contract that will expire on June 30, 2029, with an option for a one-year extension. The contract is being issued by the Providence Water Supply Board, and bids are due by 2:15 P.M. on May 4, 2026. Key points to note: * Bidders must submit two copies of their bid in sealed envelopes, labeled with the item description and the city department. * Bids must include all required documents, including bid forms, certification of bidder, certificate regarding public records, affidavit of city vendor, and forms related to the Minority and Women's Business Enterprise Program. * The bid package must be submitted to the Department of the City Clerk, Room 311, City Hall, 25 Dorrance Street, Providence, RI 02903. * The city reserves the right to reject any and all bids, and the award will be made to the lowest qualified and responsible bidder. * The contract will require the successful bidder to provide HVAC maintenance and repair services, and to comply with all applicable laws and regulations, including those related to worker's compensation, insurance, and prevailing wage rates. * The city has a Minority and Women's Business Enterprise Program, and bidders must complete the required forms and submit them with their bid. Contact information: * Questions related to the process and forms: Purchasing Department, [email protected] * Questions related to the Minority and Women's Business Enterprise Program: MBE/WBE Outreach Director, Grace Diaz, [email protected] * Questions related to the specifications: James Gilmore, Supervisor of Facilities & Equipment, [email protected] Bid terms: * Financial assurances may be required, but are not necessary for this item. * Awards will be made within 90 days of bid opening, and all bid prices will be considered firm. * Failure to deliver within the time quoted or failure to meet specifications may result in default. * The successful bidder will be required to attest to compliance with the provisions of the Rhode Island Worker's Compensation Act and to submit a certificate of insurance.