Description
The State of California is seeking a qualified vendor to provide comprehensive legal‑record retrieval, duplication, and related support services for the Department of Corrections and Rehabilitation’s Office of Legal Affairs. The contractor will be responsible for secure copying, scanning, imaging, and delivery of a wide variety of record formats, as well as ancillary services such as service of process, skip‑tracing, and preparation of subpoenas.
• Perform confidential duplication of paper, electronic (CD‑ROM/DVD/Blu‑Ray), audio/video, and large‑format (blueprint, X‑ray) records, with options for on‑site scanning and rapid 48‑hour turnaround.
• Produce fully indexed, date‑stamped, numbered, and tabbed record sets for depositions, litigation, and other legal proceedings; include preparation of subpoenas, affidavits, and potential court testimony on authenticity.
• Meet strict personnel background requirements (no former inmates, parolees, or immediate family members incarcerated) and comply with multiple regulatory mandates (HIPAA, PREA, Darfur Act, Russian sanctions, GenAI disclosure).
• Contract term is 36 months with up to two one‑year extensions; estimated contract value is $195,000 with small‑business, DVBE, and other preference discounts available.