Transcription Services Three Year Contract With Two One-Year Renewal Options

The City of Providence, Rhode Island, is issuing a Request for Proposals (RFP) for transcription services. The contract will be for three years with two one-year renewal options. The RFP document outlines the instructions for submission, bid package checklist, and bid terms. Key points: 1. **Bid Submission**: Bids must be submitted by 2:15 P.M. on May 4, 2026, to the Department of the City Clerk, Room 311, City Hall. 2. **Bid Package**: The bid package must include the following documents: * Bid Form 1: Bidder's Blank * Bid Form 2: Certification of Bidder * Bid Form 3: Certificate Regarding Public Records * Bid Form 4: Affidavit of City Vendor * Forms from the Minority and Women Business Enterprise Program * Bidder's Proposal/Packet * Financial Assurance (if requested) 3. **Bid Terms**: The City reserves the right to reject any and all bids. The award will be made to the lowest qualified and responsible bidder. Financial assurances may be required, and a performance and payment bond may be posted by the bidder. 4. **Questions**: Questions related to the bidding process, forms, and submission should be directed to the Purchasing Department. Questions related to the Minority and Women Business Enterprise Program should be directed to the MBE/WBE Outreach Director. 5. **Pre-Bid Conference**: There will be no pre-bid conference for this RFP. 6. **Deadline for Questions**: Questions are due by April 20, 2026, at 4:00 P.M. The City of Providence is seeking a qualified and responsible bidder to provide transcription services for a three-year period with two one-year renewal options. Bidders must carefully review the RFP document and submit their bids according to the instructions provided.