Description
The Virgin Islands Department of Planning and Natural Resources is establishing a prepaid corporate lodging account with Hampton by Hilton St. Thomas to provide accommodation for its Division of Coastal Zone Management staff during the 2026‑2027 travel year. The agency will fund an initial $4,000 account (12 room‑nights) and may replenish as needed, with rates varying by season. The vendor must manage reservations, maintain accurate room‑night balances, issue monthly statements, and comply with cancellation, relocation, and tax requirements. The contract is an informal quotation (IQ) and will be awarded through the GVIBUY portal.
• Set up and administer a prepaid hotel‑room account (initial $4,000, 12 nights).
• Provide rooms at three‑tier seasonal rates (Oct 2026 $229/night, Nov‑Mar 2027 $325/night, Apr‑Jul 2027 $285/night) plus taxes.
• Deliver monthly activity statements, notify the agency when balance ≤ 3 nights, and ensure no overdraft without written approval.