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City of Tracy·California

On Call HVAC Inspection, Maintenance, Repair, and Replacement Services

Closes 10/20/2026$240k – $300kInvitation for Bid
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Description

The City of Tracy is seeking qualified HVAC contractors to enter into a General Services Agreement (GSA) that provides on‑call inspection, preventive maintenance, troubleshooting, repair, and replacement services for heating, ventilation, and air‑conditioning systems across City‑owned facilities. The agreement is for an initial two‑year term with up to three one‑year extensions, and the City does not guarantee a minimum volume of work; assignments will be issued on an as‑needed basis. Bidders must submit electronic bids via the PlanetBids portal, include required insurance, maintain all applicable licenses, and comply with California prevailing‑wage rules.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

April B. A. Quintanilla(City Clerk)

Key dates

Opened
10/6/2026
Questions due
10/12/2026
Closes
10/20/2026
Projected award
10/26/2026
Duration
2 years

Last updated

Details

Type
Invitation for Bid
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
10-06-26

Budget estimate

$240,000 – $300,000

No contract ceiling is disclosed, so we estimate based on typical municipal HVAC rates. Assuming an average blended rate of $120‑$150 per hour, and estimating roughly 500 billable hours per year (on‑call work, preventive maintenance, and occasional replacements), the two‑year contract could generate between $120,000 and $150,000 annually, yielding a total budget range of $240,000 – $300,000. Adjustments for equipment fees, after‑hours premiums, and material mark‑ups could push the high end higher, while lower utilization could reduce the low end.

AI estimate from the solicitation

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