Description
Wayne State University is seeking a full‑service event‑management firm to design, produce, and execute the public‑launch phase of its $1 billion comprehensive fundraising campaign. The vendor will develop strategic concepts, creative branding, media integration, and logistics for a flagship donor kickoff in Detroit and a series of regional alumni and stakeholder events across multiple U.S. markets. The scope includes stakeholder interviews, detailed event plans, run‑of‑show books, budgeting, post‑event reporting, and coordination with internal campaign, communications, and risk‑management teams.
• Provide end‑to‑end event planning and production for one major donor event (250‑350 guests) and 5‑10 regional alumni gatherings (80‑100 guests each).
• Create unified creative concepts that align with the campaign brand and integrate live‑streaming, audiovisual, and experiential elements.
• Manage venue selection, catering, rentals, technical production, permits, insurance compliance, and on‑site execution, while delivering transparent budgets and post‑event analyses.
• Collaborate closely with the Division of Development & Alumni Affairs, University Communications, and the branding agency; no markup on third‑party suppliers is permitted.
• Contract term is two years (July 1 2026 – June 30 2028) with an optional one‑year extension.