Web-Based Budget and Referral Management System

The Department of Human Services, Division of Youth Services, is seeking a vendor to provide and support a web-based budget and referral management system. The system will be used to manage the CYDC/SB 94 Initiative, a statewide program that provides community-based services to youthful offenders. The system must include features such as budget management, referral tracking, screening and assessment, and reporting. The vendor must have a developed system ready for implementation by November 1, 2026. The contract term is anticipated to be from July 1, 2026, to June 30, 2027, with four one-year options to renew. • The system must be web-based and have multi-layer security profiles for detailed control over users' screen, report, and data access rights. • The system must include a statewide plan template and forms for submission, as well as a review and approval process for annual plans. • The system must have the ability to track client referrals and services, including units of service and cost per unit. • The system must have a billing component that allows providers to bill only on open referrals and attach documentation to support the service provision. • The system must have reporting capabilities, including the ability to report on the status of the CYDC/SB 94 and 215 budget on a monthly basis.