Description
The Virginia Department of Education seeks a qualified vendor to provide full‑service conference planning for the IDEA/Special Education Fiscal Collaborative Forum. The contract will cover securing a conference venue in the Greater Richmond Area, coordinating multiple meeting rooms, arranging audio/visual equipment and support, managing government‑rate meals, and handling onsite lodging for attendees. The work includes all logistical planning, vendor negotiations, on‑site coordination, and post‑event wrap‑up.
• Venue selection and lease negotiation for a multi‑room conference center.
• Comprehensive A/V setup, support, and on‑site technical staffing.
• Coordination of government‑rate meals, lodging, and participant logistics.
• Management of all contractual and vendor relationships throughout the event lifecycle.
• Delivery of a complete post‑event report and financial reconciliation.
Attached files
The solicitation documents live at the source — open the bid source above to download them.
Contact
Amanda Turner(Buyer)