IFB – UPS and HVAC Preventive Maintenance Services

The Mississippi Department of Education is seeking a single vendor to provide comprehensive preventive‑maintenance services for one UPS unit (Liebert NPOWER 80 kVA) and one split‑system HVAC unit (1 Ton) at its Jackson office. The contract is a fixed‑price, five‑year agreement beginning 15 December 2026, with annual performance‑bond requirements equal to 100 % of the yearly contract value. Bidders must demonstrate at least five years of relevant experience, submit three recent references, and be registered in the state’s MAGIC supplier system. The award will be based on the lowest responsive bid that meets all specifications, and the contract may be terminated for convenience or default. Key points: • Scope covers annual preventive maintenance, emergency response (4‑hour onsite), labor, travel, and parts coverage; separate repair or component replacement work is quoted separately. • Mandatory requirements include a performance bond each year, registration in the MAGIC system, and provision of a Certificate of Good Standing. • The solicitation includes an optional site walk‑through on 8 Sept 2026 and a firm bid deadline of 21 Sept 2026.