Standby Emergency & Short-Term Equipment Rental Services

The City of Edinburg is soliciting competitive sealed bids from qualified heavy‑equipment rental firms to create Master Rental Agreements that provide guaranteed short‑term equipment availability for its solid‑waste collection, processing, and landfill operations. The contract will cover four service tiers—immediate standby (4‑hour delivery), seasonal/project‑based (72‑hour delivery), disaster‑response, and small‑tool stocking—each with predefined equipment lists (e.g., CAT compactors, front‑load trucks, excavators, generators, etc.). Vendors must submit detailed capability statements, emergency response plans, and a full fee schedule (daily, weekly, monthly rates) for each item. The agreement is a one‑year term with fixed rates; no monthly retention fees are charged while equipment is idle. The City may award multiple vendors on a per‑item basis and will evaluate past performance, price, and local‑business preferences. Bids are due electronically by September 8, 2026, 3:00 PM. • Required equipment spans heavy machinery (dozers, loaders, trucks) to small tools (pressure washers, impact wrenches). • Tier 1 items must be delivered within 4 hours of electronic notice; liquidated damages of $500/hour apply for late delivery. • Vendors assume full maintenance responsibility; “off‑hire” clock pauses billing during breakdowns. • No standby activation fees; rates are locked for the contract year. • Submission includes vendor questionnaire, insurance certificates, and compliance attestations (anti‑boycott, ethics, etc.).