Records Management System

The County of Solano is seeking a vendor to provide and implement a modern, comprehensive Records Management System (RMS) for official and vital records. The selected vendor will be responsible for system implementation and configuration, data migration and management, integration and interoperability, and training and knowledge transfer. The project is expected to commence on May 1, 2026, and be completed by April 30, 2029. The County is looking for a vendor with experience in providing similar services to government agencies. Key features of the RMS include fee structure management, Social Security number truncation, AB 1466 compliance, vital records processing, and electronic recording. • The RMS solution must meet all requirements listed in Exhibit A (Scope of Work) • The RMS solution must meet all mandatory statutory and regulatory requirements outlined in Exhibit B (Government Code 27201) and related legislation • All legacy, order history, and historic data identified for migration must be accurately converted and validated in the new RMS • Interfaces with required County and State systems must function as intended • System performance and uptime must meet agreed service levels • Training must be completed, and knowledge transfer must ensure County staff can independently operate and maintain the system • County must formally sign off on all deliverables and project completion