IFB 1237 Automatic Vending Machine Service for the “DOCCS Wende Hub” Correctional Locations

Please note: There are mandatory pre-bid site visits for this IFB. Attendance at ALL site visits is REQUIRED to be eligible to submit a bid. Site visit registrations are required to attend, please RSVP for each mandatory site visit without delay. Please see IFB Section I.2 “Location(s)” and the Appendix D for more information regarding this requirement. The New York State Office of Children and Family Services (OCFS), Commission for the Blind, hereinafter known as the Commission, as authorized under the Federal Randolph Sheppard Act of 1974, the New York State Unconsolidated Laws, Section 8714-a, the New York State Social Services Law, Sections 20 (3) (d) and 38, and the New York State Public Buildings Law, Section 3 (13), is soliciting bid proposals for automatic vending machine service for the purpose of providing income, benefits, and services to legally blind New York State residents. Current Contract and Net Sales: The current contract to provide vending machine services for Wende Hub (Collins, Lakeview Shock Incarceration, Orleans, and Wende Correctional Locations) are in association with a larger contract. The four locations are being removed and therefore the larger contract’s (XDS1314) value is not relevant to this procurement. $355,556.68 in Total Net Sales was reported for the Collins, Lakeview Shock Incarceration, Orleans, and Wende Correctional Facilities for the 12-month period of 10/24/2024 –9/25/2025.The Total Net Sales dollar amount provided herewith was reported by the current vendor to NYSCB, for the period of time stated, and is meant to be representative of Total Net Sales generated by these locations. This Total Net Sales amount does not represent a commitment or guarantee that these locations will generate any specific level of sales or revenue. Eligibility Criteria: This IFB is soliciting bid proposals from vendors who are bidding to, and agree to, provide the automatic vending machine services specified in this solicitation. Prospective bidders must: Be a valid business entity as evidenced by the NYS Department of State (DOS) Division of Corporations entity information for at least one year and have at least one year of experience in providing automatic vending machine services. Provide references: Minimum of three references for services provided at different locations with a description of the locations where services were provided. At least one reference must be for services provided within the past 12 months. Have and provide documentation that demonstrates a current book of vending business that is 80% or more of: the annual net sales reported or machine count of the locations being bid on. Agree to place required machines at the locations specified in Section I.2 “Location” (also Appendix D) either on the contract start date, or within 5 business days of contract approval by the NYS Office of the State Comptroller (OSC), whichever is later. Bidders proposing to subcontract any or all services must submit written documentation specified in Section II.1.B “Subcontractors”. Please refer to the IFB document located on the "Documents" tab for additional information and submission requirements. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: XDS1314 RSA MANAGEMENT GROUP INC (this is a larger contract that provides services at multiple DOCCS hubs, including this one) Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%