Special Events Management Software for Parks & Recreation for Office of Special Events (0SE)

The City of Tampa Parks and Recreation Department/Office of Special Events is seeking proposals from qualified companies to implement a new special event management solution. The City desires to obtain a combination of services and products, including an enterprise commercial-off-the-shelf software with substantial functionality and minimal development, modifications, or enhancements. The proposed solution should be web-based, have a mobile application for iOS devices, and be compatible with the City's existing technology standards. The solution should also include a hosted solution, a Software as a Service (SaaS) model, and an appropriate testing environment for implementation use and ongoing maintenance. The City is looking to convert historical and current event data from the existing solution. • The proposed solution should have a master calendar view with filtering and sorting capabilities • The proposed solution should have a public or customer-facing interface that allows applicants to actively engage with the application process • The proposed solution should have a self-service portal for applicants to check on the status of their request • The proposed solution should have interactive mapping capabilities to plan event layout • The proposed solution should have the ability to export data to various formats, including CSV, PDF, and XML The City's Office of Special Events (OSE) coordinates and manages sponsored and non-sponsored events, and the proposed solution should be able to support this function. The OSE has a staff of 5 event coordinators who coordinate approximately 300-400 events each year, and the proposed solution should be able to handle this volume of events.