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Jefferson County·New York

HVAC Water Treatment Services

Closes 12/23/2025$2M – $8MInvitation for Bid
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Description

The Jefferson County Purchasing Department is seeking bids for HVAC Water Treatment Services. The successful bidder will be required to provide a complete HVAC Water Treatment Service Program for all buildings listed in the bid, including water testing, treatment chemicals, equipment, and labor. The program should minimize corrosion, scale buildup, and biological growth in HVAC systems without creating a hazard to operational personnel or the environment. The contract is expected to commence on January 1, 2026, and end on December 31, 2029, with the option to renew for an additional year. Key aspects of the job include: • Providing recommendations and proposals for a complete HVAC Water Treatment Service Program • Including all necessary materials, equipment, chemicals, and labor in the proposal • Ensuring water quality for all HVAC Systems • Providing emergency service calls within 24 hours of notification at no extra charge • Participating in annual boiler inspections and assisting in preparing for inspections • Providing chemicals for summer lay-up of steam boilers and assisting in preparing boilers for this period

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Amanda McCracken(Purchasing Department Contact)

[email protected]

(315) 785-3077

Key dates

Opened
12/4/2025
Pre-bid meeting
12/15/2025
Closes
12/23/2025
Duration
1095 days

Last updated

Details

Type
Invitation for Bid
Industry
Construction
NAICS
238220
Solicitation №
Bid #25-38

Budget estimate

$2,000,000 – $8,000,000

The estimated budget for this contract is difficult to determine without more information about the specific services and materials required. However, based on the scope of work, which includes providing a complete HVAC Water Treatment Service Program for multiple county buildings, the estimated budget could be in the range of $500,000 to $2 million per year, depending on the complexity of the services and the number of buildings involved. The total contract value over the four-year period could be around $2 million to $8 million. Factors that may influence the likely payment range include: - The number and size of the county buildings requiring HVAC water treatment services - The complexity of the services required, such as the need for specialized equipment or labor - The frequency of service calls and the cost of emergency calls - The cost of materials and chemicals required for the water treatment program

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