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The TRAILS Consortium and the Montana University System·Montana

Shared Library Management System

Closes 12/4/2025$500k – $2MRequest for Proposal
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Description

The TRAILS Consortium is seeking a contractor to provide a Shared Library Management System to support systems-enabled resource sharing and collaboration among Montana academic libraries. The system should improve the user experience, lower costs, and facilitate seamless academic collaborations. The contractor will provide software, implementation, and training services. The project is expected to last 24 months, with procurement and implementation phases. The contractor should have experience with library management systems and be able to provide a modern, reliable, and scalable solution. Key features of the system include data security, personal privacy, and intellectual property protection, as well as compliance with relevant laws and regulations. • Improve the user experience for students, faculty, and other campus users • Lower Shared Library Management System licensing and support costs • Create a more seamless experience for library visitors seeking materials across Montana academic libraries • Facilitate seamless academic collaborations, including material and record sharing across the Consortium • Receive robust vendor support for implementation and ongoing maintenance and training for the solution

Attached files

Contact

Brian O'Connor(Procurement Officer)

[email protected]

(406) 994-5016

Key dates

Opened
9/22/2025
Closes
12/4/2025
Duration
24 months

Last updated

Details

Type
Request for Proposal
Industry
Education
NAICS
511210
Solicitation №
EDU-RFP-2026-01

Budget estimate

$500,000 – $2,000,000

The budget for this opportunity is estimated to be between $500,000 and $2,000,000, based on the scope of the project and the requirements for the Shared Library Management System. The contractor will need to provide software, implementation, and training services, as well as ongoing maintenance and support. The estimated cost will depend on the complexity of the system, the number of users, and the level of support required.

AI estimate from the solicitation

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