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  5. ›AD-2026-15 - HVAC MAINTENANCE, REPAIRS, AND REPLACEMENTS

Town of Purcellville·Virginia

AD-2026-15 - HVAC MAINTENANCE, REPAIRS, AND REPLACEMENTS

Closes 6/30/2026$100k – $300kRequest for Proposal
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Description

The Town of Purcellville is seeking a qualified contractor to provide comprehensive HVAC services—including preventive maintenance, corrective repairs, and equipment replacement—for its municipal facilities. The contract will cover a range of building types and requires a contractor capable of responding to emergency breakdowns, performing routine inspections, and managing the lifecycle replacement of aging HVAC units. • Perform scheduled preventive maintenance on all town HVAC systems (filters, coils, controls, etc.). • Provide 24/7 emergency repair services for system failures. • Supply and install replacement equipment when existing units reach end‑of‑life or are beyond repair. • Deliver documentation of service activities, maintenance logs, and warranty information. • Coordinate with town staff to minimize disruption to building operations.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Megan Roberts

Key dates

Opened
6/1/2026
Closes
6/30/2026

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
RFP-121469

Budget estimate

$100,000 – $300,000

The contract likely spans multiple town facilities and includes both routine maintenance and occasional major replacements. Assuming an average of 5–10 facilities, annual maintenance budgets for similar municipalities range from $50k to $150k, with potential one‑time replacement costs adding another $50k–$150k. This suggests a total contract value roughly between $100,000 and $300,000 over the life of the agreement. Factors influencing the range include the number of HVAC units, age of equipment, and the frequency of emergency repairs.

AI estimate from the solicitation

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