Copier Rental

The City of St. Joseph seeks a qualified contractor to provide, install, maintain, and service a fleet of color copiers on a 36‑month rental basis. The contractor must supply all equipment, consumables (toner, waste containers), installation, training, and ongoing support, with per‑impression billing for both mono and color prints. The contract includes strict security, data sanitization, and compliance requirements (CJIS, HIPAA, PCI‑DSS). The City will manage toner inventory, while the contractor handles delivery, installation, and removal at end of term. • Rental of ~40 color copiers (various configurations) for 36 months, with possible two 1‑year extensions • Fixed monthly lease fee per unit plus separate per‑impression charges (no bundled impressions) • Full installation, training (minimum 2 days on‑site), and 4‑hour service response time • Maintenance includes parts, labor, and 8‑hour replacement guarantee • Security requirements: AES‑256 encryption, secure pull printing, CJIS background checks, HIPAA BAA, PCI‑DSS compliance • Consumables supplied per city‑wide inventory policy • Data sanitization per NIST SP 800‑88 at lease end • Electronic bid submission only; questions due 9/14/2026; award after evaluation of price, qualifications, and service reputation