Electronic Safety Management System Subscription

The Santa Clara Valley Transportation Authority (VTA) is seeking proposals for a comprehensive cloud-based, web-accessible Safety Management System (SMS) software to support regulatory compliance, operations safety, vendor oversight, cybersecurity, and data privacy. The SMS should provide a proactive and data-driven approach to managing safety across all VTA operations. The selected Proposer will be required to provide a system that delivers this critical service and supports VTA's compliance with applicable reporting, recordkeeping, and other requirements. Key features of the SMS include incident tracking, inspections, observations, corrective actions, and hazard management. The Proposer should have experience in providing safety management software solutions for a minimum of five years and demonstrate expertise in supporting compliance requirements, including hazard management, risk assessment, safety assurance, and safety promotion. Some of the key requirements of the SMS include: * Cloud-hosted SaaS and/or on-premises deployment with SOC2 (preferred FedRAMP) * Scalable, modular, and configurable without custom code for core functions * Native mobile applications for iOS and Android * GIS-based mapping, geo-coding, and location capture * API-based integration with external enterprise systems (HR, asset, GIS) * Enterprise-grade security including encryption, audit logs, backup, and disaster recovery * Role-based access control and defined user roles (Admin, Supervisor, etc.) * Configurable reporting, dashboards, and KPI analytics * Data retention and archival aligned with VTA/regulatory policy * Compliance with accessibility standards (Section 508 / WCAG 2.1 AA) The Proposer should provide a detailed description of their proposed SMS, including its features, functionalities, and technical requirements. The Proposer should also demonstrate their experience and expertise in providing safety management software solutions and their ability to meet the requirements of the RFP.