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  5. ›Weekly Senior Lunch-Catering

City of White House·Tennessee

Weekly Senior Lunch-Catering

Closes 1/27/2026$62k – $78kRequest for Proposal
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Description

The City of White House, Tennessee, is seeking proposals for catering senior citizens' lunch, held every Wednesday at the Billy S. Hobbs Municipal Building. The caterer must prepare meals for an average of 120 seniors, with the potential to increase to 150. The meals should consist of a 4 oz meat, vegetables, starchy vegetables, bread, dessert, and a drink. The caterer must also provide utensils, plates, and cleaning supplies. The contract term will be for 12 consecutive months with three one-year options to renew. The evaluation criteria include company background, experience, menu selection, and cost. • The caterer must have at least two years of business experience. • The caterer must provide a copy of the most recent Certificates related to Food Service. • The caterer must provide client references. • The caterer must submit five sample menus with corresponding nutritional analysis. • The caterer must document how they propose to ensure service to the City's Senior Centers. • The caterer must submit the process to be used to measure senior satisfaction. • The caterer must identify the key personnel to be assigned to render the services required and provide their contact information.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Kevin Whittaker(Purchasing and Risk Manager)

[email protected]

(615) 672-4350 Ext: 2114

Key dates

Opened
12/9/2025
Questions due
1/5/2026
Closes
1/27/2026
Duration
12 months

Last updated

Details

Type
Request for Proposal
Industry
Food and Beverage Services
NAICS
72232
Solicitation №
26-0003 Parks

Budget estimate

$62,400 – $78,000

To estimate the budget, we need to consider the number of meals to be provided and the cost per meal. The City does not guarantee the amount of meals listed in this proposal, but the caterer must be able to accommodate approximately 120 meals per week, with the potential to increase to 150. Assuming an average cost of $10 per meal, the total weekly cost would be $1,200 to $1,500. For a 12-month contract, the total cost would be $62,400 to $78,000. However, this is just a rough estimate, and the actual budget may vary depending on the caterer's pricing proposal and the City's evaluation criteria.

AI estimate from the solicitation

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