2027 Children’s Justice Conference – Hotels

Washington State’s Department of Children Youth and Families is seeking proposals to provide lodging (and associated meeting‑space services) for the 2027 Children’s Justice Conference, a three‑day event (May 10‑12, 2027) in Tacoma, WA. The award may be a single purchase order covering all services or multiple purchase orders, with the contract awarded to the lowest responsive and responsible bidder (or best‑value under Executive Order 18‑03). • Provide hotel rooms and meeting‑space facilities capable of accommodating ~1,300 conference attendees, including a plenary ballroom and 77‑100 breakout rooms. • Supply catering (breakfast and lunch on May 11; breakfast on May 12) at Washington per‑diem rates, AV equipment, Wi‑Fi, exhibitor tables, and event support staff (security, ushers, etc.). • Meet all compliance requirements: wage‑theft prevention certifications, non‑arbitration employee clause, nondiscrimination notices, insurance (≥ $1 M per occurrence, $2 M aggregate), and submission of required certifications and cost proposal.