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Department of Education·Virginia

Conference Planning Services

Closes 11/12/2025$50k – $200kRequest for Proposal
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Description

The Department of Education is seeking a conference planner to provide services for securing a conference facility with multiple meeting rooms, audio/visual equipment, and A/V support. The planner will also be responsible for coordinating logistical components such as government rate onsite conference meals and lodging facilities. The contract will be established through competitive negotiation. • The contract includes securing a conference facility with multiple meeting rooms • The contract includes providing audio/visual equipment and A/V support • The contract includes coordinating logistical components such as government rate onsite conference meals and lodging facilities • The contract will be established through competitive negotiation • The contract is a Small Business Set-Aside for Award Priority

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Genarda Bates

Key dates

Opened
11/5/2025
Closes
11/12/2025

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
561920
Solicitation №
URFP-106851

Budget estimate

$50,000 – $200,000

The budget for this contract is estimated to be between $50,000 and $200,000. This estimation is based on the fact that the contract includes securing a conference facility, providing audio/visual equipment, and coordinating logistical components such as government rate onsite conference meals and lodging facilities. The actual budget may vary depending on the specific requirements of the conference and the number of attendees. Factors that may influence the likely payment range include the size of the conference, the location, and the level of service required.

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