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  5. ›RFP 26-033 On Call Mechanical and HVAC Repair Services

Arkansas Tech University·Arkansas

RFP 26-033 On Call Mechanical and HVAC Repair Services

Closes 7/24/2026$500k – $2MRequest for Proposal
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Description

Arkansas Tech University is seeking an on‑call contractor to provide comprehensive mechanical and HVAC repair services for its Russellville campus. The contractor must supply all labor, tools, equipment, parts, and refrigerants needed to troubleshoot, repair, and perform preventive maintenance on a variety of HVAC systems, with emergency response within four hours. The contract is initially for one year, renewable annually up to a total of seven years, and includes requirements for licensed technicians, compliance with OSHA/EPA regulations, and proper documentation. The solicitation includes detailed cost proposal requirements, with a material‑cost markup expressed as a percentage (no longer capped at 5%).

Attached files

Contact

Jennifer Warren(Issuing Officer)

[email protected]

(479) 968-0269

Key dates

Opened
6/26/2026
Questions due
7/3/2026
Closes
7/24/2026
Projected award
8/3/2026
Duration
7 years

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
RFP 26-033

Budget estimate

$500,000 – $2,000,000

No contract value is disclosed, but a typical on‑call HVAC service agreement for a university of this size often ranges from $500 k to $2 M over the full contract term, depending on the volume of emergency calls, preventive‑maintenance frequency, and labor rates. The estimate assumes an average of 50‑100 service calls per year, hourly labor rates between $80‑$130, and material costs marked up up to the allowable percentage.

AI estimate from the solicitation

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