C-101699 RFP 41-24 Vancouver Arts and Music Festival

This contract is for the provision of event decor services for the Vancouver Arts and Music Festival, which takes place annually in August. The contractor, Treadway Events & Entertainment LLC, will be responsible for designing and installing event decor, coordinating with the venue and event lead, and providing equipment and staffing for the festival. The contract has a term of 5 years, with a maximum compensation of $300,000. The contract includes a detailed scope of work, payment terms, and requirements for insurance and indemnification. The City of Vancouver is the agency responsible for overseeing the contract and ensuring that the terms and conditions are met. • The contractor will provide event decor services, including design and installation of stages, backdrops, and activation areas. • The contractor will coordinate with the venue and event lead to ensure compliance with regulations and requirements. • The contractor will provide equipment and staffing for the festival, including photobooth rental and graphic design services. • The contract includes a detailed payment schedule, with progress payments made at key milestones. • The contractor is required to obtain and maintain insurance, including liability and workers' compensation insurance. • The contract includes a termination clause, which allows the City to terminate the contract for convenience or default.