RFP 2019-25 HCM Implementation

This contract calls for a full‑life‑cycle implementation of the Workday Human Capital Management (HCM) system for Covered California’s ~1,400 employees. The scope includes planning, design workshops, configuration, data migration, testing, production support, organizational change management (OCM), training material creation, and integration with at least two third‑party systems (e.g., State Payroll, Absorb LMS, Workforce Management tool). The work must be performed on‑site in Sacramento, with no offshore labor, and is capped at $3.5 million. Key milestones span from project kickoff in March 2020 to Go‑Live in March 2021 and a three‑month support period ending June 2021. The agency retains a small‑business and DVBE preference but does not set a formal set‑aside. • Deliver a complete Workday HCM solution (time‑keeping, talent acquisition, benefits, etc.) for ~1,400 users. • Provide OCM leadership, training development, and documentation to enable Covered California staff to operate the system post‑roll‑off. • Integrate Workday with at least two external systems and meet stringent data‑migration and defect‑resolution requirements.