23-2421 Food Service Management System

This contract awards Rock Hill School District Three a turnkey Food Service Management System that includes both hardware (POS terminals, HP ProDesk units, scanners, pin‑pads) and comprehensive software modules (POS, online meal payments, free‑reduced‑meal processing, accountability reporting, and optional nutrition tools). The vendor must install, test, certify, and fully operationalize the system across 23 school locations (39 serving lines) by early July 2024, and provide extensive training for roughly 160 staff members. The agreement is a one‑year contract with the possibility of up to four additional one‑year renewals, and the district requires compliance with numerous insurance, non‑discrimination, and state‑specific workplace statutes. • Turnkey solution: hardware + software + implementation, fully functional by July 6 2024. • Mandatory training: ~160 employees, multiple one‑day sessions for managers and front‑of‑house staff. • Renewal option: up to four one‑year extensions, subject to mutual agreement 30 days before term ends. • Evaluation criteria: technical compliance (40 %), cost (25 %), experience (25 %), project approach (10 %).