Records Digitization - Planning & Regulatory Services / E.D.

The City of Worcester is procuring professional records‑digitization services for its Planning & Regulatory Services Division. The scope includes scanning approximately 500 linear feet of legal‑size folders (and an optional unit‑price component for up to 6,000 linear feet of letter‑size folders), handling oversized plans, applying city‑specified file‑naming conventions, delivering searchable PDFs via FTP, and returning original files and containers after processing. The award was made to Maverick Group as the lowest responsive bidder. The work must be completed by the specified project deadlines, with strict adherence to security, PII handling, and insurance/bond requirements. • Digitize ~500 LF of legal‑size case files (optional letter‑size up to 6,000 LF) into searchable PDFs. • Perform on‑site pickup/return at City Hall, Union Station, and a basement location; manage containers and ensure secure handling of PII. • Deliver digital files via city‑approved FTP; complete the base pilot by June 30 2025.